The Quatrolympic 19 Committee of SMA Islam Al Azhar 4 ("we," "our," or "us") is deeply committed to protecting and respecting your personal data privacy as a website user, registrant, or representative. This Privacy Policy details how we collect, process, utilize, and protect your information in compliance with relevant data privacy principles.
1. Personal Information We Collect
To facilitate smooth coordination and legal compliance for all events, we collect information submitted directly through our forms, including:
Identity & Institutional Data: Full name, gender, school of origin (SMP/SMA), and scans of official student identity cards (Kartu Pelajar) to verify eligibility.
Contact Records: Email address, personal phone numbers, and WhatsApp contact details of participants, team captains, or supervising teachers.
Financial & Payment Records: Bank account holder names and physical or digital transfer receipts submitted for verification.
2. Purpose of Data Processing
Your submitted information will be processed and used exclusively for the following operational needs of Quatrolympic 19:
Verifying competition entry requirements, establishing official team match brackets, and managing schedule allocations.
Distributing direct transactional updates, match technical rules, entry credentials, and formal event notifications.
Administrative manufacturing of participant credentials, winner certificates, prize disbursements, and archival documentation of the event.
3. Data Security and Internal Access Boundaries
We apply reasonable technical and administrative access boundaries to keep your information secure. Access to your personal data is strictly limited to authorized members of the Sie. Admin, Sie. Lomba, and core committee leaders who require the information to execute tournament logistics.
4. Third-Party Restrictions and Authorized Disclosures
We do not sell, rent, lease, trade, or distribute your personal information to third-party commercial entities. Data disclosure is restricted exclusively to:
Internal coordination with school executives of SMA Islam Al Azhar 4 and the Al Azhar Kemang Pratama Campus.
Official certification processes involving external professional judges, certified athletic referees, or authorized legal personnel.
Compliance with mandatory legal requirements enforced by the governmental and educational authorities of the Republic of Indonesia.
5. Data Lifespan and Destruction Policy
Your data is stored securely throughout the preparation, execution, and wrap-up administrative phases of the project. Following the full completion of the event cycle, financial accountability loops, and final evaluations, your personal data records will be securely archived or completely deleted from our immediate registration files to protect your permanent privacy.
6. User Acknowledgment and Consent
By finalizing and submitting any registration form on this platform, you grant explicit, unconditional consent to the Quatrolympic 19 Committee to process, manage, and store your personal information for the specific operational purposes explicitly laid out in this Privacy Policy.